Service and Engagement Grant Application Form

City of Montgomery Service and Engagement Grant Application Guidelines

Thank you for your interest in the City of Montgomery’s Service and Engagement Grant. Please review the enclosed materials carefully and provide all the information requested. Incomplete applications or applications that do not meet the definition of community engagement or service to the community will not be considered.

The purpose of the Service and Engagement Grant is to provide a fair and consistent method of establishing grant funding for community groups or organizations that have the ideas and the skills necessary to execute creative community projects to benefit and engage citizens in the City of Montgomery.

Service to the community is defined as providing a beneficial service, project, or event that engages or improves the quality of life of Montgomery residents.

The City of Montgomery is a local government agency with the mission of “Working together to strengthen our premier community.” As this mission statement states, it takes a partnered approach to provide services to a community. This grant is one opportunity for Montgomery service organizations to partner with the City for the benefit of our community.

We encourage you to review this document while filling out the grant application.

Guidelines

  1. All projects must be a creative effort to address an identified issue and build on assets in the community to improve conditions and enhance the quality of life in Montgomery.
  2. The project must have a clearly defined plan of action with measurable outcomes for success.
  3. Projects should encourage increased involvement of residents in neighborhood or community activities and build citizen leadership capacity.
  4. Those projects dedicated to community wellness will receive ten additional bonus points in the scoring process—community wellness projects, such as mental wellness, healthy eating, healthy living, and exercise.
  5. The group must agree to report on expenditures, lessons learned, photos, and stories to capture the project’s impact.
  6. The proposal must document how this project can be sustained without grant funding.
  7. Grantees are encouraged to publicize their project/activity to spread the word about this grant and the excellent work that they are doing for the community.
  8. The City of Montgomery will generally award grants for specific projects rather than operating costs.

Eligibility

Eligible grantees are limited to those not-for-profit or civic organizations, educational organizations, neighborhood associations, or religious organizations serving the Montgomery community.  Requests will not be considered from organizations that discriminate based on race, creed, color, age, sex, religion, national origin, or veteran status.  The grant cannot fund commercial or charitable activities not directly of service within the City of Montgomery.  Special consideration will be given to joint applications submitted by more than one group working together.

Documentation is required that the requested amount of the grant be equally matched from other sources in either cash contributions or in-kind property or equipment contributions.  The applicant should match the grant with investments of their funds, other donations or grants, or other in-kind donations, such as labor. Service hours are credited at $20 per hour.  The contributing service work should be specifically described to be considered.

Grant applications must be submitted by February 1 of each year to be considered in that year’s grant cycle.  As a matter of fairness to all applicants, no exceptions to the deadline will be made.  Decision notifications will be made to applicants within 90 days of February 1.

Financial Need

Recipients with documented outstanding project performance and demonstrated financial need may reapply for the grant but would be limited to a maximum of two consecutive years of funding.  Applicants will not be considered for the third straight year of funding. Still, they could reapply after sitting out a year unless the City does not receive any other applications by the February 1 deadline.

Agreement and Final Report

The Montgomery City Council must authorize all grants.  All grant applications will be reviewed and scored by City Staff and awarded by City Council.  Such grants will require an agreement between the City of Montgomery and the grantee.  The agreement shall specify how the funds will be used and require that, upon completion, the grantee gives a detailed report on the outcomes of the projects, including the expenditures and funds remaining. Any funds remaining shall be returned to the City consistent with the grant agreement.  Applicants must also provide a plan for recognizing the City of Montgomery for the support provided through this grant.

2023 Grant Funding

A maximum of $2,500 will be awarded to any one applicant in any given year.

The decision to continue funding the Service and Engagement Grant is subject to the appropriation of funds for such purpose by the Montgomery City Council.  Funding for the Service and Engagement Grant may be modified or suspended during times of economic downturn when revenue sources for the City are reduced and/or by City Council consistent with the adopted budget.

Grant Process Timeline

  • Applications available online: November 29, 2023
  • Applications are due by 4:00 p.m. February 1, 2023
  • Grant award notification:  April 2023
  • Six-month progress reports due to City of Montgomery: October 31, 2023
  • Final Report due to the City of Montgomery: February 29, 2024

Contact

Matthew Vanderhorst
City of Montgomery
513-792-8323
[email protected]

 

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